Finance, People & Office Manager

Location: Brussels, Belgium
Reports To: Deputy Director, Greenpeace European Unit (EUU)
Contract Type: Permanent, 80% or Full-Time
Contact for Questions: martina.krueger@greenpeace.org

Role Purpose

We are seeking a confident, well-rounded Finance, People & Office Manager to take charge of finance coordination, HR, and office operations at the Greenpeace European Unit in Brussels. This is a solo but strategic role in a small nonprofit team, ideal for someone who thrives in a generalist position and has a strong grasp of budgeting and financial oversight, alongside people operations and organisational logistics.

You will work with a high level of autonomy and trust, and have a clear mandate to strengthen internal systems and processes. The ideal candidate combines financial insight, people-centred HR experience, and practical office management skills — all rooted in Greenpeace’s mission and values.

Key Responsibilities

1. Financial Oversight & Administration (Primary Focus)

• Coordinate the organisation’s financial operations in collaboration with the external accountant and financial controller
• Prepare budgets and forecasts in support of strategic planning and reporting
• Oversee financial reporting for the Annual General Meeting and internal stakeholders
• Monitor the office bank account and ensure timely invoice payments and expense tracking
• Support audit preparation and ensure compliance with Belgian nonprofit financial regulations
• Liaise with external auditors and ensure timely submission of legal and financial documents

2. People & Culture (HR) Management

• Manage day-to-day HR operations and serve as the primary contact for staff on HR matters
• Ensure compliance with Belgian labour law, including contracts, benefits, and employment policies
• Coordinate with the Social Secretariat for accurate payroll administration
• Lead recruitment, onboarding, and offboarding processes
• Promote a positive, inclusive, and values-aligned workplace culture
• Engage in respectful, constructive dialogue with staff union representatives

3. Office & Operations Management

• Oversee the smooth running of the EUU office: facilities, supplies, and vendor relations
• Ensure Health & Safety compliance, including First Aid coordination and building policies
• Maintain a functional and welcoming workspace
• Handle general communications inbox and reception duties
• Ensure compliance with administrative obligations under Belgian nonprofit law

4. Process & Systems Improvement

• Assess and improve internal systems and workflows across finance, HR, and operations
• Champion user-friendly, digital tools that increase team efficiency and reduce admin burdens
• Safeguard confidentiality and data integrity in all internal processes

Skills & Experience Required

• At least 3 years’ experience in finance coordination, HR, or office management roles
• Strong understanding of budgeting, financial reporting, and nonprofit finance practices
• Familiarity with Belgian labour law, nonprofit legal frameworks, and social dialogue practices
• Experience working with trade unions or staff representation structures
• Strong problem-solving skills, attention to detail, and ability to self-manage
• Excellent interpersonal and communication skills
• Full professional fluency in English (working language), and working proficiency in Dutch or French
• Comfortable with IT systems and digital tools for admin and HR/finance

Desirable

• Experience working in NGOs, international teams, or values-based organisations
• Training in inclusive HR practices, EDI, or organisational development

What We Offer

• A meaningful, strategic role in a respected international environmental organisation
• The opportunity to shape internal culture and systems for greater impact
• A friendly, purpose-driven team based in Brussels and connected across Europe
• Monthly gross salary between €4.2626 and €5.353 (FTE), depending on experience
• Excellent NGO benefits: pension, health insurance, meal vouchers, public transport allowance, generous leave

Our Values

We value courage, collaboration, equity, and integrity. We believe that workplaces should be inclusive, fair, and rooted in justice and dignity. We welcome applications from candidates of all backgrounds who are aligned with our mission.

How to Apply:

• Please send your CV and Motivation Letter in one PDF labelled as [lastname_firstname] to european.unit@greenpeace.org.

Learn more and read the full job ad here

We are interviewing on a rolling basis until we find the right candidate.